SOMAA Board Job Descriptions

 

 

SOMAA Board President

 

·         Chair of the Executive Committee

·         Liaison to SOM Dean, Alumni RelationsAffairs Office and senior members of the SOM Administration. Can delegate specific liaison duties to other Board members where appropriate

·         Chairs quarterly Board meetings

·         Responsible for general leadership and maximizing impact of SOMAA to alumni community

·         “Face” of the organization, where possible, to alumni and future alumni (student) community, attending 2-plus on-campus events each year (especially Orientation and Graduation)

·         Represents SOMAA on the Dean’s Board of Advisors: two meetings per year and related follow up work

·         Appoints the president-elect with consultation of Nominations Committee members

 

SOMAA Board Vice President

 

·         Member of the Executive Committee

·         Acts in Board President’s absence and as his/her representative

·         In concert with Board President, responsible for planning content and logistics of Board meetings and arranging meeting dates four meetings in advance

 

SOMAA Board Treasurer

 

·         Member of the Executive Committee

·         Responsible for fiscal stability of SOMAA

–        prepares quarterly and annual budget reports and presents them to the Board for review, including variance analysis

–        makes recommendations to the Board with respect to the budget, its management, including variances, presentation and format

·         Liaison with SOM Business Office

·         Approves all expense reports

·         Responsible for dividing and assigning budget line items to specific Committee chairs to propose and monitor

·         Responsible for delivering quarterly and annual budgets to the Board at least one week prior to each meeting

 

SOMAA Board Secretary

 

·         Member of the Executive Committee

·         Takes minutes at Board meetings and distributes them within one week to the full Board for review and follow-up action

·         Responsible for drafting and circulating meeting agendas, and collecting and circulating materials prior to board meetings

·         Responsible for tracking attendance for Board meetings and events

·         Responsible for familiarity with organization’s by-laws and Robert’s Rules of Order

·         Responsible for making changes to the organization’s by-laws when approved by the Board

·         Responsible for planning and promulgating the organization’s annual meeting

 

 

SOMAA Executive Committee

 

·         Comprises the President, President Elect, Vice President, Treasurer and Secretary

·         Responsible for approving or amending Board meeting agenda proposed by President and Vice President

·         Works to keep the Board’s work moving efficiently between meetings. Serves as a smaller, more efficient communications vehicle to discuss emergency or policy issues in between Board meetings, often to determine the optimal way to approach the full Board or the school on issues as needed

·         Responsible for assisting in the development of board members

·         Has no authority independent of the Board.

 

SOMAA Nominations Committee Chair

 

·         Responsible for Board nominations process:

–        reviews past year’s communications and making changes, if necessary

–        acts as liaison with Alumni Affairs Office to communicate the Nominations process with current alumni

–        reviews applications and screens candidates works with Alumni Affairs Office to certify elections

–        welcomes new Board members

–        prepares the Board orientation package

·         Responsible for Nominations budget

·         Responsible for semi-annual updates to SOMAA website to ensure that Nominations information is correct and when new Board members are elected

 

SOMAA Branding & Communications Chair

 

·         Responsible for reviewing and annually evaluating SOMAA’s branding and communications efforts to current and future alumni, including

–        on-campus activities (such as SIGs and an event to coincide with the annual Board meeting in New Haven)

–        new student welcome and graduation gifts

–        website maintenance

–        periodic alumni survey

–        participation in SOM’s quarterly e-newsletter

–        other efforts as may be appropriate

·         Responsible for Branding & Communications budget

·         Responsible for quarterly updates to SOMAA website, or more as needed

 

SOMAA Membership Chair (part of B& C Committee)

 

·         Responsible for tracking and annually increasing the percentage of SOM alumni who pay dues to SOMAA

·         Responsible for producing the dues mailing and conducting follow-up efforts to improve payment and retention

·         Responsible for designing and executing a strategic plan to increase dues paying membership

 

SOMAA SIG Chair (part of B& C Committee)

 

SOMAA Club Liaison (part of B& C Committee)

 

·        Responsible for knowing and suggesting any needed changes to materials provided to Clubs about available SOMAA funding.

·        Responsible for coordinating all Club funding activities with Student Affairs office liaison, Alumni Relations office, and Student Reps to the SOMAA board.

·        Responsible for approving requests for funding under $500, according to SOMAA guidelines, and forwarding to Board all requests above $500 for full Board approval

·        Responsible for Club funding budget.

·        Responsible for annually (or more frequently, as needed) updating SOMAA website as pertains to Clubs.

·        Work with SOMAA student reps to attend sponsored Club events when possible and speak about SOMAA.

·Responsible for knowing, [reviewing? Reevaluating?] and SIG guidelines t

·Responsible for approving requests under $500, according to SOMAA guidelines, and forwarding to Board all requests that require Board approval

·Responsible for SIG budget

·Responsible for annually (or more frequently, as needed) updating SOMAA website as pertains to SIGs

 

SOMAA Regional Chapters Chair

 

·         Point of contact for regional chapter chairs around the world

·         Provides leadership to create, maintain and improve the quality of infrastructure which supports the creation and activities of SOMAA regional chapters

·         Responsible for disseminating to regional chapters information on infrastructure, procedures and guidelines for regional chapter creation and events

·         Provides leadership to identify and motivate regional leaders and initiatives to promote ever-increasing regional activity of SOMAA

·         Liaison with Alumni Affairs office to serve the regional chapters

·         Responsible for Regional Chapters budget

·         Responsible for training and recruiting regional chapter chairs

·         Coordinates with Treasurer, Board and regional chapters to develop and implement efficient local dues payment mechanisms in support of regional activities

·         Responsible for quarterly and as-needed chapter updates to SOMAA website

 

 

 

 

 

 

SOMAA Jobs Initiative Chair

 

·         Take actions – including mobilizing the Board, SOM, students, faculty and alumni which will help both students and graduates get jobs, network professionally and experience the larger SOM community as one – which collectively support the professional development of current and future alumni

·         Liaison with SOM Career Development Office and others to gauge and recommend changes in SOMAA’s initiatives, as needed

·         Responsible for Jobs Initiative budget

·         Responsible for quarterly updates to SOMAA website

 

 

SOMAA Student Liaison(s)

 

·         Acts as Board’s eyes and ears with student community

·         Prepares a quarterly summary to apprise the Board of key concerns and information about current students

·         Responsible for helping out with at least one on-campus branding activity

·         Responsible for running mentor program and reporting results to Board at end of school year

·         Responsible for recruiting successors